1. Each rider will attempt to complete the entire distance within the given timetable.
2. Each rider must stay on the approved route. Details of the routes will be provided. The routes will not be signposted. Non-compliance with this rule will lead to disqualification at the Event Organisers’ discretion. Riders are recommended to download a suitable cycling app such as mapmyride
3. Riders must not antagonise motorists or pedestrians and must always obey the Highway Code. Riders must wear helmets and use front and back running lights.
4. KENFEST Bike Ride is NOT a race! Riders will be encouraged to stay together in groups
5. For insurance and safety purposes, the required minimum age of all riders is 18 years as of Friday 1st May 2026.
6. Riders must be reasonably fit to complete the event. We strongly advise that medical advice is sought prior to the event. By registering riders are confirming that, to the best of their knowledge, their general state of health is good and that they take full responsibility for themselves.
7. Riders must be personally covered by insurance, for accident and any loss of equipment.
8. A £30 non-refundable advanced entry donation must be paid by each rider as confirmation of their entry. And all riders must raise an additional £20 (minimum) in fundraising. Any fundraising pledged beyond this sum must be submitted by Monday 18th May 2026.
9. Riders are encouraged to provide their own sustenance in completing the bike ride. Snacks and drinks including protein products will be provided FOC at the halfway point, pit stop courtesy of the Purity Brewery. Alcohol consumption on the ride is discouraged.
10. Riders must make their own way to and from the bike ride start and finish points; please note there are no car parking/secure bike storage/changing facilities available at Kenilworth RFC
11. Each rider grants Kenilworth RFC/ KENFEST/ KENFEST Bike Ride 26 the right to use the photograph(s) resulting from the KENFEST Bike Ride 26, and any reproductions or adaptations of the photograph(s) for all general purposes in relation to Kenilworth RFC/ KENFEST/ KENFEST work including, without limitation, the right to use them in any publicity materials, books, newspapers and magazine articles whenever Kenilworth RFC/ KENFEST/ KENFEST chooses to do so.
12. It is the responsibility of each rider to arrange adequate insurance in the event of the risks listed below.
12.1 Riders acknowledge that cycling involves strenuous physical activity. Riders confirm that they are sufficiently fit and are not suffering from any health problems which will be exacerbated by such activity. Riders have been advised by the Event Organiser to seek advice from a qualified medical practitioner if they have any doubts about their health or fitness. If any medical or physical condition arises prior to the ride, which is likely to affect any rider’s ability to take part, riders must withdraw.
12.2 Riders recognise that cycling on public roads is an activity with a danger of personal injury and even death. Riders confirm that they are aware of and accept such risk and will be responsible for their own actions and involvement in this activity.
12.3 Rider also acknowledges that they have been advised by the Event Organiser to consider additional personal insurance which will provide cover for the following:
12.3.1 Costs of medical treatment resulting from injury/illness
12.3.2 Evacuation
12.3.3 Loss of earning and/or cost of care due to injury or illness that I suffer during the KENFEST Bike Ride 26
12.3.4 Against loss of or damage to personal property (including bicycle)
12.3.5 Legal expenses
12.3.6 Riders confirm that it is their responsibility to arrange adequate insurance against such risks listed above. The Event Organiser will not accept any responsibility or liability for any costs that may be included due to insufficient insurance cover.
13. Event Organiser’s Liability
13.1 The Event Organiser shall not be liable to the rider for any liability in contract, tort (including negligence) or otherwise or any loss of business, revenue or profits, anticipated savings or wasted expenditure, loss or damage of or to personal equipment belonging to the rider or any indirect or consequential loss or damage whatsoever (notwithstanding that such loss was within the contemplation of the parties at the date of registration for the KENFEST Bike Ride 26) arising out of the rider taking part in the KENFEST Bike Ride 26 or any other matter arising under the Conditions of Entry.
13.2 The Event Organiser’s liability is limited to the £30 advanced entry donation paid by the rider.
13.3 Without limiting the foregoing, the Event Organiser will not be liable for any actions of any spectators or other third parties unless set out in this agreement.
13.4 Accordingly the rider hereby expressly and irrevocably renounces, for him/her, heirs and successors in title, the right to any recourse or claims whatsoever against the Event Organiser, its officers, agents, employees, suppliers and/or sponsors and/or persons for whom it is answerable (Associated Parties) as a result of any kind of physical, mental or other loss or damage of whatsoever nature (including any loss of earnings, profits, or pain and suffering) suffered by the rider, directly or indirectly, or by his/her family or by any dependents and caused by an event in any way relating to the rider’s participation in the KENFEST Bike Ride 26, and the rider hereby undertakes, for him/her, heirs and successors in title to indemnify and hold harmless the Event Organiser, and the Associated Parties for any costs and/or amount which they or any of them may be required to pay as a result of any recourse or claim aforesaid by whomsoever made. The rider also agrees to indemnify the Event Organiser and the Associated Parties for any claim, actions, liabilities or losses resulting from any breach of the Rider’s declarations above and/or the rider’s negligent acts or omissions and/or wilful misconduct.
13.5 The rider accepts that any mechanical support received on their bike or medical or first aid help organised by the Event Organiser, other riders or other third parties is at the rider’s own discretion and risk, and they will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.
13.6 The rider accepts that should their bike be transferred in any vehicle during the KENFEST Bike Ride 26 such as the sweep vehicle, they accept it is placed and transferred in the vehicle at their own risk and the Event Organisers are not liable for any damage caused during this process.
13.7 Nothing in the Conditions of Entry shall exclude or limit the liability of the Event Organiser:
13.7.1 For death or personal injury caused by the Event Organiser’s negligence;
13.7.2 For fraud or fraudulent misrepresentation; or13.7.3 For any matter which it would be illegal for the Event Organiser to exclude or attempt to exclude liability.
13.8 This clause shall be read and construed and shall have effect subject to any limitation imposed by any applicable law.
14. The event organisers, Kenilworth RFC/KENFEST or any official thereof shall not be held in any way responsible for the personal safety of riders either during or after the event. The organisers cannot be held responsible for any costs incurred by the riders in the event the challenge is cancelled for whatever reason.
GDPR
15. All riders agree to their data being shared for the purpose of the safe and efficient management of the ride
General
16. All riders take part entirely at their own risk and by registering for the event accept that they are bound these terms & conditions
Get in Touch
If you have any questions regarding the KENFEST BIKE RIDE, then please contact the KENFEST team at hello@kenfest.co.uk
